Privacy Policy
Last updated: June 27, 2026
1. Introduction
The EverQuill Collective ("we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our collaborative writing platform.
2. Information We Collect
2.1 Information You Provide
We collect information you provide directly to us, including:
- Waitlist registration information (name and email address, collected prior to account creation)
- Account information (name, email address, pen name, profile information)
- Content you create (stories, characters, world-building materials)
- Communications with us and other users
- Project collaboration data and preferences
2.2 Automatically Collected Information
When you use our Service, we automatically collect:
- Device and browser information
- IP address (used to infer approximate location)
- Log files and technical data
- Error and diagnostic reports, which may include request data and anonymised user identifiers
2.3 Cookies and Similar Technologies
We use cookies and similar tracking technologies to enhance your experience, remember your preferences, and analyse usage patterns. You can control cookie settings through your browser preferences.
3. How We Use Your Information
We use your information to:
- Provide and maintain the Service
- Enable collaboration features between users
- Communicate with you about your account and the Service
- Improve and personalise your experience
- Detect and prevent fraud or abuse
- Comply with legal obligations
4. Information Sharing and Disclosure
4.1 With Other Users
When you participate in collaborative projects, your contributions may be visible to other project members. You control what information you share within projects.
4.2 Service Providers
We share information with the following third-party service providers who assist in operating our Service:
- Render (hosting): Stores all application data and serves the platform
- Postmark (email): Delivers transactional emails such as account confirmations and invitations
- Bugsnag (error monitoring): Receives error and diagnostic reports, which may include request data, device and browser information, and anonymised user identifiers
4.3 Legal Requirements
We may disclose information if required by law, court order, or to protect our rights, property, or safety.
5. Data Security
We implement appropriate security measures to protect your information, including encryption, access controls, and secure data storage. However, no method of transmission or storage is 100% secure.
6. Data Retention
We retain your information for as long as your account is active or as needed to provide the Service. We may retain certain information for legitimate business purposes or legal requirements after account termination.
Please note that content you create within the Service (such as story chapters) is subject to automatic version history. Previous states of your content may be retained in our system even after edits or deletion.
7. Your Rights and Choices
You have the right to:
- Access and update your personal information
- Delete your account and associated data
- Control information sharing within collaborative projects
- Opt out of marketing communications
8. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.
9. Children's Privacy
Our Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will take steps to delete the information.
10. Third-Party Links
Our Service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.
11. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of material changes via email or through the Service. Your continued use after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have questions about this Privacy Policy, please contact us at:
Email: info+privacy@theeverquillcollective.com
Website: https://www.theeverquillcollective.com/